If you’re considering implementing a time and attendance system or solution but haven’t officially made the move yet, you are not alone. Recent reports claim that somewhere between 25% to 38% of U.S. businesses still calculate payroll manually through systems such as paper timesheets, timecards, punch cards.

So, why the hesitancy to move? To small HR departments, automated attendance solutions may seem overwhelming or “too techy.” Or maybe it lacks the support of C-level executives, who may prefer operational software for marketing and sales instead. Whatever the reasons, the fact is, workforce time-tracking tools offer too many advantages to ignore.

The Key Features of Your Employee Time-Tracking Software

Cloud-based time and attendance systems or solutions come with a host of features designed to increase efficiency, reduce errors, and make life a lot easier on your HR team. Among the key features are:

  • Clocking in and out, through digital punch-ins, biometric systems, or mobile apps for remote workers.
  • Employee scheduling, all from one source.
  • Timesheets, to record the time spent on different projects and tasks.
  • Employee self-service, empowering your staff to manage their own records.
  • Automated payroll integration, eliminating the need for duplicate data entry.
  • Leave management, to track sick, vacation, personal days, etc.
  • Reporting and data collection, including overtime, missed days, late arrivals and more

Best Practices for Implementing a Time and Attendance System

When considering a workforce time monitoring solution for your business, it’s important to note that not all platforms are created equally and may not meet your specific needs.

Are you a restaurant, where employee scheduling is fluid from week to week? Are you a business with remote workers, where mobility tools and GPS tracking are must-haves? Your first step is to identify your company’s needs so you’ll know what to look for!

Once you’ve chosen the right solution, understand that implementation, as with any new software, may be met with some trepidation from your staff. Perhaps it’s tech panic or a general resistance to change.

With time and attendance solutions, however, employee adoption is commonly well accepted. (Who doesn’t want more accurate payroll?) And while employee self-service (ESS) does require some training, staffers by-and-large enjoy being able to manage their time, view their schedules, monitor salary payments, and access their tax info.

Open communication with your staff while implementing your time and attendance systems is the key to overcoming any potential hurdles.

How to Measure the Success of Your Time and Attendance System

What are the key performance indicators (KPIs) to assess the success of your automated attendance platform? Here are results you should quickly notice:

  • More Accurate Payroll Processing
  • Fewer Non-Compliance Events
  • No more “Buddy Punching” and Time Theft
  • For freedom for your HR team.

Are you ready to bring time and attendance solution to your office? Contact Accu Data today for a free consultation. We’re also happy to discuss our host of other Human Capital Management services, including payroll, benefits administration, applicant tracking, and more.